Privacy Policy

At DentiBase, a product of Xata Technologies, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, store, and protect your data when you use our services.

1. Introduction

This Privacy Policy applies to all DentiBase services and user interactions. It covers both information you directly provide to us and information that is automatically collected during your use of our platform. By using DentiBase, you agree to the practices described in this policy.

2. Information We Collect

We collect the following types of information:

  • Personal Information: Email addresses, names, and other information you provide when creating an account or contacting us.
  • Technical Information: IP address, browser type, device details, and operating system information.
  • Usage Data: Page visits, feature usage, time spent on platform, and analytics data to improve our services.
  • Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience and analyze platform usage.

3. How We Use Your Information

We use the collected information for the following purposes:

  • Providing and improving DentiBase services
  • Sending newsletters, product updates, and important notifications
  • Application analytics and performance monitoring
  • Customer communication and technical support
  • Legal compliance and security purposes
  • Personalizing your user experience

4. Data Security

We take data security seriously and implement comprehensive measures to protect your information:

  • Industry-standard encryption protocols for data transmission and storage
  • Strict access controls limiting who can access your data
  • Secure data storage infrastructure
  • Regular security audits and vulnerability assessments
  • Employee training on data protection best practices

5. Your Privacy Rights

You have the following rights regarding your personal data:

  • Right to Access: Request access to the personal data we hold about you
  • Right to Correction: Request correction of inaccurate or incomplete information
  • Right to Deletion: Request deletion of your personal data, subject to legal obligations
  • Right to Unsubscribe: Opt out of marketing communications at any time
  • Right to Data Portability: Request a copy of your data in a machine-readable format

To exercise any of these rights, please contact us at the email address provided below.

6. Data Sharing and Third Parties

We may share your information in the following circumstances:

  • Service Providers: Trusted third-party service providers who assist us in operating our platform (e.g., hosting, analytics, email services)
  • Legal Requirements: When required by law, regulation, or legal process
  • Business Transfers: In the event of a merger, acquisition, or sale of assets
  • With Your Consent: When you explicitly authorize us to share your information

We ensure that any third parties we work with maintain appropriate data protection standards and comply with applicable privacy laws.

7. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We implement appropriate safeguards to ensure your data receives adequate protection regardless of where it is processed.

8. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. When data is no longer needed, we securely delete or anonymize it in accordance with our data retention policies and applicable laws.

9. Children's Privacy

DentiBase is not intended for use by children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

10. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes via email or through a prominent notice on our platform. We encourage you to review this policy periodically to stay informed about how we protect your data.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:

  • Email: privacy@xatatech.com
  • Company: Xata Technologies (parent company of DentiBase)
  • Website: https://xatatech.com

Last Updated: October 9, 2025